The Octavian Universe is a community of linked Discord servers and websites built around a Roblox community. This policy is written by the person who operates that infrastructure ("the operator", contactable through the Discord server you arrived from) and applies identically across every site under this Universe: the hub, the wiki, the Inquisition's desk, the Custode Office, the Zaenderist Academy, the Quartermaster Ministry, elections, the quota system, the penance system, and every other page linked from them.
| Data | Where it comes from | Why it's kept |
|---|---|---|
| Discord user ID, username, server roles | Discord's own API, once you interact with a bot or sign in | Identifying who you are inside the community; nothing works without this |
| Roblox user ID, username, group rank | Roblox's public API, and your own linking of the two accounts | Ranking, group membership, in-game record-keeping |
| Session cookies | Set by the site you're signing into | Keeping you signed in; never used for tracking across unrelated sites |
| IP address at time of visit | Automatically, by any web server | Security investigation only, on a small number of gated internal pages; never shown on any public page or to ordinary members |
| Text you submit (reports, essays, wiki edits, ballots, tickets, forum posts) | Forms you fill in yourself | The stated purpose of that form — a bug ticket, a disciplinary essay, an election vote, an intelligence filing, and so on |
| Images or short video you attach | Uploads you choose to make, e.g. evidence on a report | Supporting the report you filed it with; nothing else |
| Screen, camera, and microphone during a proctored examination | Only during a Zaenderist Academy sitting you have entered and been told is recorded | Preventing impersonation and dishonesty during that specific sitting |
Discord and Roblox see whatever you already send them directly; that is between you and them. Beyond that:
Records are kept for as long as they serve the purpose they were made for — a rank or membership record for as long as you are part of the community, a disciplinary or intelligence record for as long as it remains relevant to standing or safety, an examination recording for a short working period after grading and then deleted. Nothing is kept indefinitely as a matter of course; old and irrelevant records are removed as the system is maintained.
Under GDPR (and equivalent law wherever you are), you can ask to:
Ask through the Discord server you use to reach this community, addressed to the operator. A request naming yourself accurately and describing what you want is enough; no special form is required.
This community exists on Roblox and Discord, both of which set their own minimum ages and require their own account-level consent; this policy does not lower or replace those. Nothing here is intended to invite a child below the age either platform sets to use this system outside of what those platforms already permit.
Passwords are never collected or handled by any site in this Universe — sign-in always goes through Discord, Roblox, or a one-time code sent to your own Discord messages. Sensitive records are encrypted at rest and restricted to the specific offices that need them. No system is unbreakable; if you believe a security problem exists, report it through the Discord server rather than exploiting it.
This page may be revised as the system changes. The date at the top is the last revision. Material changes will be announced where the community would ordinarily expect to see such a notice.